Bill Rodgers President		Ellen Carlton Vice President		Pepi Ross Secretary
	Rob Healey Chief Financial Officer		Harrison Fraker House & Grounds		Thelma Lancaster Entertainment
	Brian Kaplan Membership		Harry Haigood Tournaments		John Ward Junior Development

ANNUAL MEETING - JANUARY 31, 2010

After a moment of silence in memory of members passing in 2009, the January 31st BTC Annual began with outgoing President Vivian Scharlach delivering her annual report to members in attendance. Vivian’s account described 2009 as year that began with a major challenge of retain the host venue for a national tournament and progressed to one that brought many other successes that enhanced the BTC experience while also improving the state of its finances. Each Board member then gave their reports on Finance, Entertainment, House and Grounds, Junior Development, Membership, and Tournaments. These were followed by reports from the Director of Tennis, the BTC Foundation and the Club Manager. New business consisted of voting on a By Law change that was necessary to officially define the recently added Swim Memberships. The new members to the Board, Pepi Ross, Thelma Lancaster and John Ward were introduced and voted in. Leaving members Vivian Scharlach, Jill Boornazian and Mac Irvin were thanked for there service to the Club. This year’s Member of the Year award was fittingly given to Kay Lyman for her efforts in Chairing the USTA Girls’ 18 National Championships and making it the best run tournament of the three that were hosted by the BTC. Finally the reigns of the Club was handed over to the 2010 President, Bill Rodgers who briefly outlined his agenda for issues the will confront the BTC in the coming year.

What follows are brief summaries from each of the Board members’ submitted reports. Complete reports are available for members to pick up at the Clubhouse Office. The President’s account stated that the Club did not have a Tournament Director in place (to replace departing Andrea Norman) at the time of the initial application deadlines and when the bid went out to the USTA the tournament eventually went to San Diego’s Barnes Tennis Center. The great success of the previous three years hosting were noted with pride and support from the Club and local tennis community was greatly appreciated. A new History and Traditions Committee was formed to ensure the preservation of our history on an ongoing basis. New Plexicushion courts were installed on Courts 5 & 6 and two fine groups of new members were admitted in challenging economic times. Friday Night Dinners have filled a previously unknown demand.

CFO Rob Healey reported that the “Club is in good financial shape.” There is enough cash for facility maintenance and dues take care of operating expenses. Operating expenses have decreased year to year and revenues increased with cash position increased by $147K. Net income was $168K versus $123 from previous year. The Pool loan balance is below $200k and will be paid off in 2014. In the second half of Fiscal year, the Café under Chef Beth Twomey, lost significantly less money than the previous comparable period with improved offerings.

Bill Rodgers’ Entertainment Committees report highlights included the well attended Easter Egg Hunt & Brunch, and the Holiday Party. The 4th of July attendance was down because of it falling on a weekend with members out of town. Of special interest was the great success of the Friday Night Dinner events with its entertainment and special speaker/documentary affairs.
House and Grounds, Chaired by Harrison Fraker, reported that $13K was paid for maintenance in the Clubhouse and Pool. Projects were completed in the Clubhouse, at the Pool and on the Courts. New carpets were installed and refinishing of the Ballroom floor was done in the Clubhouse. The Pool received new umbrellas, lounges, a video camera and most significantly, a passive solar system for heating the water. The most notable capital improvement was the installation of Plexicushion on Courts 5 & 6. Further installations will be a major subject of discussion in 2010. The exercise room was enhanced by three new machines as per the Fitness Committee led by Pepi Ross. Finally, architectural drawings were completed for repair of the upper deck area which is in need of repair/renovation to resolve structural questions and solve the problem of standing water during and after significant rainfall. Conceptual drawings were also created for lower deck and fitness room expansion.

Brian Kaplan of Junior Development reported that the program was doing well with Lynne Rolley’s clinics and events such as the Junior/Senior Challenge which he hopes will be a well attended annual event.. Two scholarships were awarded and this years George Tittmann Award went to BTC Junior Jonathan Wang.

Liaison Jill Boornazian reported that two classes were successfully admitted. Membership strives to recruit top young players and families with children under the age of 14. More outreach to enhance the present priority (family) waiting list remains an ongoing goal.

The Tournament Committee, headed by Harry Haigood, gave accounts of the year’s events. The Girls’ 18s went better than ever under the guidance of Kay Lyman, who was Steering Committee Chair. Committee members and volunteers were acknowledged for their contributions, fundraising was extremely successful, the facility was “outstanding” and the play superb by the young women. The Pacific Coast Seniors once again experienced rain, but Steve Cornell, Lynne Rolley and 30 volunteers did well to ensure completion of almost all the matches. This year the tournament will be moved to the end of May for improved weather conditions. The Club Championships had similar participation from the previous year with Pro Shop gift certificates as prizes, and a drawing for a chance of 1 month’s dues paid for all who signed up to play.

Lynne Rolley reported that the tennis environment was healthy with active programs of clinics, summer camps, and team practices thriving. The BTC’s senior players are winning national balls and the tournament year went well, especially the Girls’ 18s. She went on to thank the membership for their participation in the sport.

The Berkeley Tennis Foundation was very successful in fundraising . The G18 and PCS raised enough money to cover expenses and donate significant proceeds to 3 local tennis organizations. The El Baze family was singled out for its outstanding efforts in the G18 Fundraiser. Former BTC member Jack Lund was recognized for his $5k donation upon his passing.

Manager Geoff Hayes acknowledged all the committee heads for volunteering to make the Club the special place that it is. Beth Twomey and her staff were also noted for their Friday Night Dinners and other Café upgrades in quality and cost containment. Vivian Scharlach was thanked for her steady leadership.