B.J. Miller President		George Maze		Pepi Ross Secretary
	John Ward Chief Financial Officer		Karen Spinardi House & Grounds		Thelma Lancaster Entertainment
	Ken Stutz Tournaments		Mai Ichikawa Membership		Bruce Gurganus Junior Development

ANNUAL MEETING - JANUARY 29, 2012

The year 2011 will be looked back upon, more than anything, as a year of exceptional execution of several large facilities projects with careful planning by the House and Grounds and Finance Committees and Management. And they were paid for without borrowing a penny. The Club was able to pay for these projects from existing reserves while smaller budgeted items were postponed until cash is built up to a more comfortable, normal level. A second issue that needs to be noted is that 2011 was the last full year of leadership of the BTC by our General Manager, Geoff Hayes. Club achievements under Geoff's watch were numerous and they will leave a lasting impression on our Club. Looking forward, 2012 will be a year that will be lead by new Board President B.J. Miller and a yet to be chosen General Manager that will be decided upon after a diligent effort by the General Manager Search Committee.

Outgoing President Bill Rodgers started things out showing data and a chart quantifying the Club's membership makeup by age group. The numbers show that the vast majority of the membership is over 45 years of age with the greatest number of members between the ages of 55 and 65. The chart shown on the PowerPoint slide drew immediate chuckles from the crowd. Conclusion: the Membership Committee has continued work to do. Next, Bill named the 12 points of the Club's Strategic Plan that each of the Committee Chairs would address in their reports.

Steve Cornell, President of the Berkeley Tennis Club Foundation, spoke about the organization's work in sponsoring the Pacific Coast Seniors and Family Championships to be held at the BTC in May and how it donates to the Youth Tennis Advantage. Steve also mentioned that this year's tournament would have a 10 and Under Tournament with special nets and lines painted on Courts 7 and 8. He also spoke of the need for more women entrants at the Championships, incentives for more applicants across all divisions and an ongoing request for donations from Club members.

Director of Tennis Lynne Rolley reported that there was more tennis activity than ever with League Play, camps and clinics and with the addition of Tennis Activities Coordinator Alexander Winslow more opportunity for members to participate in player rated drop-ins as well as mixers.

2011 House and Grounds chairman B.J. Miller then presented the accomplishments of the Committee. The 4 major projects were 1.) renovation of the upper deck, 2.) renovation of the back alley, 3.) re-shingling and painting of the Clubhouse and 4.) renovation and expansion of the lower deck. The upper deck was rebuilt, dry rot was corrected, a new palletized deck surface was built, and new glass railing with wooden designed posts were installed at a cost of $230,000. The work in the back alley replaced an eroded foundation for Courts 7 & 8, redid part of the court surface, patched and painted the retaining walls for Courts 9 & 10, repaired/repainted the fence for Courts 7 & 8, removed excess dirt from alley, redid drainage at the east end of alley, graded, surfaced, and colored the alley, placed new steps from Court 4-5 walkway and entries to Courts 7 & 8, installed an irrigation system and planted new plants at a cost of $31,400. The reshingling (all but the north side) and repainting (except area around the in-construction lower deck) of the Clubhouse was done at a cost of $62,000. The still to be completed renovation and expansion of the lower deck involved rebuilding and expanding the deck, connecting it with the existing Court 1 deck, installing glass railings and posts to match the upper deck, and building handicap access for the lower deck and clubhouse, which triggered a City requirement for building a Tunnel Road ramp as well. Total cost: $390,000. All the projects were done for $713,400 and paid for without dipping into a $200,000 line of credit that was secured by the Finance Committee. A planting sub-committee was formed to address the issues of the Tunnel Road side of the Clubhouse, the back alley and other general planting issues throughout the grounds.

CFO John Ward discussed the Club's audited financial report for the period June 1, 2010-May 31, 2011. The audit states that the financial statements present fairly, in all material aspects, the financial position of the BTC (with one qualification relating to a practice prior to 1999 of expensing capital improvements, although this is no longer the current practice). For this period, the financials show a 4.2% increase in revenues, a 3.3% increase in expenses, and an excess increase in revenue over expenses of 1.3%. Net assets increased 11.5% and cash and cash equivalents were down 37.3%. Net loss on the Café was $19,422 for the year but still at a manageable level. Un-audited 6 months (11/30/2011) financials for FY 2011-2012 show current cash and equivalents at $308,997, revenue up 0.7%, expenses up 1.7%, and excess revenue over expenses down 4.4%. Financial highlights included 1.) Establishing a written investment policy for Club funds. 2.) Paying off a $400,000 note with interest rate of 7.06%, 3.) Establishing a Line of Credit for 1 year during Deck Construction and 4.) Continuing to maintain a strong balance sheet and cash flow to support capital improvements and the club's future. The Strategic Financial Goals remain 1.) Maintain cash reserves equal to 3 months of operating expenses. 2.) Ensure cash balances are fully insured and prudently invested, and 3.) Establish adequate reserves for multi-year capital improvement projects and flexibility in decision making.

Junior Development Chair Bruce Gurganus told the group that the Sunday late afternoon hit-arounds with the assistance of Alexander Winslow were increasing in attendance and that the 10 and Under Tennis with new lines and nets represent a new and improved way to teach tennis to the little ones.

Membership Chair Karen Spinardi reported that Total Membership as of January 2012 was 692 memberships: made up of 513 tennis, 33 swim, with 146 inactive. New Members for 2011 consisted of 22 senior (14 families, 5 couples, 3 singles), 7 associates, 5 junior and 2 swim of which 70% were priority. The current Applicant List has a total of 40: 38 seniors, 2 associates, (down from 44 applicants in 2010). Year goals achieved were 1.) Met membership quota for 2011. 2.) Hired a Tennis Activities Coordinator as requested by the Committee. 3.) Printed new embossed BTC membership folders with membership information for prospective new members. 4.) Finalized 'Membership Committee Policies and Procedures Plan. 5.) Held two successful "Hit Arounds" for applicants on the waiting list and two "Wine and Cheese" receptions for new members. 6.) Established "Collegiate Junior Inactive" membership category. 7.) Established policy to waive the $500 initiation fee for D1 Associate players. 8.) Passed the option for family membership to change to either Couple of Single when their youngest child reaches the age of 23. 9.) Prepared "USTA Temporary Membership at Berkeley Tennis Club" Policy. 10.) Modified definition of Priority applicant from a person 65 and older to 70 and older. Ongoing goals were also delineated.

Entertainment Chair Thelma Lancaster spoke of the success of the major annual parties, the Friday Night Speaker series and extended an "invitation" for more volunteers for the present and upcoming Entertainment Committees.

Fitness Chair Pepi Ross stressed the continued commitment of the Club to offer cardiovascular, strength, and stretch training with our independently contracted trainers in order to stay fit and prevent injury as well as programs for recovery from injuries. The addition of a masseuse in Morgan Filler and the need for long range planning for the future was also discussed.

Manager Geoff Hayes talked about his history growing up at the Club and thanked people who facilitated his job throughout his 8 year period. Geoff then listed management accomplishments and implementations: holding weekly maintenance meetings, a new Club Newsletter, Manager's reports to the BOD, orientation sessions with new members, creation of swim memberships, the BTCF, member of the year awards, a Club website and webcam, Friday Night Dinners with entertainment, having standing committees, being named Club of the Year in 2006, hosting the Girls' 18 Championships and Pacific Coast Seniors, and Café improvement all within budget with low dues increases.

The 2012 Member of the Year is Jeff King for his recruitment of many high level Associate members throughout the year.

Ken Stutz, Mai Ichikawa-Abel and George Maze were voted in as new members of the Board of Directors.

Incoming President B.J. Miller spoke briefly about the coming opportunities and challenges that the Club faces. The President's Message message will return in March.